Position: Accounts Payable Coordinator
Reports to: CFO
Mission: We are dedicated to creating value for our customer, by providing superior products and services. We will continuously strive to improve our Safety, Quality and Professional abilities.
Overview: With an appropriate knowledge and understanding of the Organization’s services, processes and procedures, an Accounts Payable Coordinator works under supervision to deliver the highest level of quality service to both internal and external customers. The AP Coordinator receives and responds to vendor calls, inquiries, requests and complaints, and investigates each to resolution. Working in established guidelines, this position is responsible for delivering superior service in a prompt, respectful, and courteous manner. Responsible for providing effective vendor service by utilizing knowledge of multiple ERP systems, while collaborating closely all other stakeholders in the organization. Pay range will be from 18.00 to 20.50 depending on experience and abilities
.Primary Responsibilities
For the IIG family of companies:
- Responsible for coding such items as invoices, expense reports, check requests with correct general ledger codes to ensure proper entry into the financial system
- Attaches the corresponding purchase orders and/or receiving documents to incoming invoices with all other supporting documentation.
- Investigates and resolves problems between vendors and in-house supply chain personnel to resolve purchase order and vendor invoicing discrepancies
- Prepares disbursement check runs for CEO’s approval/signature
- Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
- Files, maintains, and distributes accounting documents, records and reports
- Confers with supply chain and delivery dock personnel to clear old open purchase orders
- Handles all vendor correspondence via phone or email.
- Establish and maintain professional business relationships with Purchasing, Supply Chain, Accounting, and Delivery Dock to assure proper expediting and order processing.
- Reconciles AP detail to AP General Ledger control accounts
- Assists in reconciliation of intercompany accounts
Qualifications
- Minimum High School Diploma or GED
- Preferable to have experience in accounts payable. Association with sheet metal stamping, fabrication, powder coating, and / or assembly in a manufacturing environment with Low to High volume and a high mix environment a plus.
- Keyboarding skills as well as Microsoft Office applications a must
- Strong verbal and written communication skills
- Strong active listening skills; gives full attention to what other people are saying, taking time to understand the points being made, asking questions when appropriate, and letting others fully state their ideas.
- Ability to work in a team environment as well as independently while being courteous, clear, and dealing with the vendors in a professional manner.
- Multi-tasking and the ability to perform at high volumes of output
Attributes
- Maintains utmost confidentiality of financial transactions; employee, vendor, and governmental payments; tax return disbursements of all operating units as well as those relating to the companies’ owner(s)
- Consistently exhibit appropriate attendance habits, working the hours necessary to perform the job. Organize and maintain efficiency of personal work area. Provide necessary, accurate, and timely feedback of all pertinent information to co-workers and management. Effectively communicate with co-workers and management personnel to enhance teamwork and communication initiatives.
- Write and/or present effective memos, letters, e-mail messages, reports, and presentations; communicating verbally and in writing using appropriate language and tone.
- Accept instructions and duties in a positive manner.
- Treat all employees with dignity and respect.
- Exhibit all of the attributes of a positive role model (including professionalism, personal integrity, and a positive attitude) for employees and managers to emulate.
- Assist in maintaining company values (Integrity, People, Customer, Leadership, We can if …, Do what it takes…Safely) daily, through thoughts and actions.